HNA Constitution

HNA Constitution

HAMPSHIRE COUNTY NETBALL ASSOCIATION

 

CONSTITUTION

 

1.  NAME

The Association shall be called Hampshire County Netball Association trading as Hampshire Netball Association.  The initials HNA shall be used when appropriate.

 

2.  FORMATION

The Association is formed as a voluntary body for the amateur sport of netball within the county of Hampshire.

 

3.  ASSOCIATION

HNA shall be an affiliated member of England Netball (hereinafter referred to as EN) and Netball South (hereinafter referred to as NS).

 

4.  MEMBERSHIP

Members of HNA can be any individual or member belonging to any Netball Club, school, college, university or Youth Group within Hampshire that is affiliated to EN, NS and HNA.  Members are entitled to vote at Annual General Meetings (AGM) and Extraordinary General Meetings (EGM). Voting will be 1 vote per club, 1 vote for each committee member, 1 vote for any IRP (individually registered person), 1 vote for each life member, 1 vote for each school, 1 vote for each college, 1 vote for each university. No member is permitted to vote in more than one capacity.

 

5.  OBJECTIVES

The objectives of HNA shall be to promote and develop netball throughout the county of Hampshire.

  • Facilitate opportunities to develop potential talented athletes on the Performance Pathway.
  • Co-ordinate events and competitions.
  • Arrange courses for players, coaches and officials.
  • To represent Hampshire stakeholders in regional or national matters where appropriate.HampH…

 

6.  COMMITTEE

A committee shall be elected by the members at the Annual General Meeting to manage the operations of HNA.  The Committee shall be affiliated members of EN, NS, HNA and comprise of:

Chairperson

Vice Chairperson

Honorary Secretary

Affiliation Secretary

Honorary Treasurer

Coaching Secretary

Officiating Secretary

Fixture Secretary

Schools Secretary

Website Administrator

Publicity Officer

Disciplinary Secretary

Safeguarding Officer

 

The Committee has the right to co-opt officers to fill vacant positions, each serving for one year only.  Such officers will have voting rights.

Each committee member shall have full voting rights.

The Hampshire Netball Development Officer shall be a non-elected, non-voting member. 

The Committee will seek the views from representatives of Leagues within the county via a duly elected local league committee representative. Such representatives will not have voting rights.

Sub-committees may be set up to help Secretaries with information in various areas of the County. Members of such groups will not be required to attend committee meetings but may be asked to supply information to the committee.

 

7.  MEETINGS

i)  Annual General Meeting (AGM)

An AGM shall take place in June on a date determined by the Committee. Notification of the AGM shall be distributed 42 days prior to the AGM.

The details of such meeting shall be circulated, by the secretary, to members not less than 21 days prior to the meeting.

Each League must be represented at the A.G.M.  Defaulters must pay a £50.00 fine to the Association.

Business at the AGM shall be:

  • Nominate tellers who must be non voting members
  • To receive reports
  • To receive and consider a statement of accounts
  • To elect members of the committee
  • To consider any proposed constitution amendments submitted in writing, to the secretary not less than 28 days before the date of the AGM
  • To approve the County portion of the affiliation fee.
  • Special items (to be submitted to the secretary no less than 28 days before the AGM).

The President shall take the chair during the election of officers.

The Secretary must receive nominations for positions on the committee at least 28 days before the AGM.  Nominations must be made by an affiliated member and both the nominee and nominator must sign the nomination form.  Forms will be circulated with AGM paperwork.

Existing committee members wishing to stand for re-election will not have to submit a nomination form.

Voting shall be a show of hands. Those eligible to vote are set out in item 4.  In case of a tied vote, the Chairperson shall have a casting vote.

If there is only one candidate nominated for a post such person(s) shall be declared elected unopposed at the AGM.  If there is more than one candidate for any post, an election shall be held.

 

ii)  Extraordinary General Meeting (EGM)

An EGM may be convened at any time on 21days notice:

  • By order of the Committee
  • Upon written request from 5 or more members, entitled to vote at the AGM, stating the purpose for which a meeting is required and setting out any resolution that is proposed.

Voting shall be a show of hands. Those eligible to vote are set out in item 4. In case of a tied vote, the Chairperson shall have a casting vote.

 

iii) Committee Meetings

The elected Committee shall meet a minimum of 4 times per year. A quorum will consist of 50% of voting committee members.

 

8.  LIFE MEMBERS

The Committee may recognise special service to HNA by the appointment of Honorary Life Membership at the AGM.

Life Members shall be eligible to attend all General Meetings in a voting capacity.

 

9.  DISSOLUTION

In the event of winding up or dissolution of HNA, any monies and assets, remaining after the settlement of all debts and liabilities, shall be given or transferred to some other organisation having similar objectives which further develop local Netball in Hampshire.

 

Updated 19 Jan 2015

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